We’re honored and humbled to get so many requests for information and documents.  We started Oak Leaf Church about 18 months ago…starting out in a movie theater and moving last October to a high school.  We’ve grown to about 800 people each week, and we’ve seen God do some amazing things.  We’re honored to help other church planters any way we can.  I made a zip file of the ten most requested documents, and am making them available to them to you if you’re interested.  Here’s the deal.

1.  Our Teaching Calendar in Excel Format.  There’s 2007 and 2008, and even some ideas for 2009.  We plan out way in advance, but usually end up changing things up a bit as things get closer.  There’s also a tab with random series ideas.  Planning ahead helps us capture good ideas and pray about things much more.

2. Sunday Handout.  It’s just a Word document of the inside of our weekly handout.  We have the outside printed in quantities of about 10,000 at a time.

3.  Style Guide.  This PDF document is for our staff and describes the proper colors, font, and  logo use.  It’s important to us that every letter and handout look the same so we continually communicate one brand.  We have a long way to go on this, but it’s a start.

4.  Staff Evaluation.  We do an official job review with every staff member every six months.  They fill it out, Anthony (executive pastor) fills it out, and then they meet and discuss.  I do Anthony’s and he does mine.  We didn’t hire people because they love Jesus (that’s a prerequisite)…we hired them to lead ministry.

5.  Stats.  This excel sheet is what we use to track attendance and giving each week.  You’ll notice that we track something known as a ten week average (Thanks Elevation Church).  Since we’re a church plant and things change so fast, a ten week average is much more accurate than a yearly or a monthly average.

6.  Monthly Staff Evaluation.  This isn’t a formal evaluation, but we all fill out simple monthly staff evaluations and send to Anthony via e-mail.  Again, we want people succeed in ministry.  When they reach their goals, the whole church wins.

7.  My job description.

8.  A greeter job description.  We will soon have job descriptions for every volunteer at Oak Leaf Church.  I think it’s very important to be clear with volunteers.  We have awesome volunteers and they love to serve…most of the time, it’s our own disorganization that gets in their way.  Every volunteer needs to know (on paper) who their “boss” is.

9.  Employee Handbook.  This is what we go through with every new staff person.  They sign confidentiality agreements in the process.

10.  Our Executive Pastor’s job description.  We always review and revise these job descriptions every six months.

So, here ya go.

If you have any questions or want anything else, just leave a comment.  If you have any great documents to share, leave a link.